Administrative Assistant

Large, non-profit, member-based organization in downtown Boston has an immediate opening for an experienced administrative assistant. All candidates must have at least 5 years of relevant experience.

REQUIREMENTS: Must be organized, resourceful and able to work independently. Ability to quickly assess the needs of our members. Candidate should have a professional telephone voice and strong communication skills. Candidate must be eager to take on new assignments and be self-motivated. Candidate must demonstrate strong organizational skills, effective prioritization and time management skills, and excellent follow-up skills.

General Administrative Duties • Maintain membership database on a daily basis • Maintain confidentiality of membership database and other data • File and retrieve documents, as needed • Create documents in Word, using some graphics • Generate reports using Excel and sort data as needed • Ability and willingness to learn other software programs • Sort mail as needed • Coordinate distribution of materials and awards to members • Maintain supplies and order from supply room • Maintain cleanliness of work area • Other duties upon request Support to Field Volunteers • Be the focal point for Field Volunteer questions and contact • Data entry and maintenance into online membership systems

QUALIFICATIONS • At least 5 years of experience in a similar administrative role • Professional demeanor • Ability to manage multiple projects simultaneously • Ability to connect with members and be viewed as a credible resource • Strong, clear and concise oral and written communications • Ability to work as a team member • Thorough understanding and demonstrated experience with Microsoft Office, particularly Word, Excel and Outlook • Experience working with online applications

COMPENSATION AND BENEFITS: In addition to a competitive salary, we offer a comprehensive benefits package. We are committed to providing all employees with a broad range of competitive benefit programs to meet our employee’s personal and financial needs. This is a full-time position scheduled to work 35 hours per week. Overtime hours may be required at times. Eligibility to work in the US is required. Easy access to South Station and the Green Line T station. If you are a mature individual with at least 5 years of related experience, have a strong work ethic, reliable, responsible, honest, punctual, able to prioritize and are self-motivated, this position may be for you. We are an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law. Please reply with resume and cover letter detailing compensation requirements.